Job Description
Join Illinois' premier public service team as an Administrative Assistant! This entry-level role offers unparalleled exposure to state government operations while providing essential support to our mission-critical departments. You'll gain hands-on experience in public administration while enjoying competitive benefits, professional development opportunities, and the satisfaction of serving your community. Perfect for recent graduates or career changers seeking to launch their public sector journey in a dynamic, supportive environment.
Responsibilities
- Process departmental documents, forms, and records with precision and confidentiality
- Manage calendars, coordinate meetings, and handle travel arrangements for staff
- Provide frontline customer service via phone, email, and in-person inquiries
- Assist with budget tracking, procurement requests, and expense reporting
- Support data entry, report generation, and record-keeping systems
- Coordinate office supplies, equipment maintenance, and facility services
- Collaborate with cross-functional teams on special projects and initiatives
Qualifications
- High school diploma or equivalent (Bachelor's degree preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to handle sensitive information with discretion
- Basic knowledge of public sector procedures (training provided)
- Detail-oriented with excellent organizational abilities
- Valid Illinois driver's license (if applicable to duties)
- U.S. citizenship or eligible to work in the U.S.