Job Description
Join Milwaukee's award-winning municipal team as an Administrative Specialist and build a stable, impactful career serving our community. This full-time position offers competitive benefits, pension plans, and long-term growth opportunities within city government. You'll support critical operations in a dynamic environment while enjoying Milwaukee's vibrant culture and affordable living.
Our team values integrity, collaboration, and public service excellence. As part of the City's commitment to transparency and efficiency, you'll gain exposure to diverse municipal functions while contributing to initiatives that directly improve residents' quality of life.
Responsibilities
- Manage departmental records, databases, and document control systems ensuring compliance with municipal regulations
- Coordinate administrative workflows, scheduling, and communications for 10+ department staff
- Prepare and distribute official reports, presentations, and correspondence with precision
- Process financial transactions and budgetary documentation using city ERP systems
- Serve as primary liaison between department leadership and external stakeholders
- Develop and implement process improvements to enhance operational efficiency
- Support public meetings and community engagement events as required
Qualifications
- Associate's degree in Public Administration, Business, or related field (Bachelor's preferred)
- Minimum 3 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite and municipal record-keeping software
- Strong understanding of Wisconsin public records laws and FOIA procedures
- Exceptional written/verbal communication and organizational skills
- Ability to manage competing priorities in fast-paced municipal environment
- Valid Wisconsin driver's license (may be required for field visits)