Job Description
Join the City of Philadelphia and build a stable, rewarding career in public service. We're seeking a dedicated Administrative Specialist to support our municipal operations with precision and professionalism. Enjoy comprehensive benefits, competitive compensation, and the opportunity to serve your community in a secure, long-term role. Apply today and become part of Philadelphia's commitment to excellence in governance.
Responsibilities
- Manage departmental records and documentation with strict adherence to confidentiality protocols
- Coordinate interdepartmental communications and scheduling for executive leadership
- Prepare official reports, correspondence, and presentations using Microsoft Office Suite
- Process financial transactions and budgetary documentation with meticulous accuracy
- Implement and maintain digital filing systems ensuring data integrity and accessibility
- Assist in onboarding new personnel with HR compliance and training coordination
- Analyze operational workflows to identify efficiency improvements
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years of administrative experience in government or regulated environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and database management
- Strong understanding of municipal regulations and compliance standards
- Exceptional organizational skills with attention to detail and deadlines
- Valid Pennsylvania driver's license (may be required for departmental travel)
- Clearances: FBI background check and child abuse clearance