Job Description
Join our dedicated team at the U.S. Department of Veterans Affairs in San Diego, CA, as an Administrative Specialist. This vital federal role supports our mission to honor America's veterans by providing exceptional administrative services. Enjoy competitive federal benefits, professional development opportunities, and a collaborative work environment in one of America's most vibrant cities. We seek a detail-oriented professional with strong organizational skills to ensure seamless operations and veteran support services.
Responsibilities
- Manage and maintain official departmental records, files, and databases ensuring compliance with federal regulations
- Coordinate scheduling, meetings, and travel arrangements for senior staff and external stakeholders
- Prepare, edit, and distribute official correspondence, reports, and presentations
- Process personnel actions, leave requests, and timekeeping records through federal systems
- Provide frontline customer service to veterans, families, and internal staff
- Assist with budget tracking, procurement requests, and inventory management
- Train and mentor junior administrative staff on standard operating procedures
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 2 years of administrative experience in a federal or regulated environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of federal personnel systems (e.g., HRIS, EPP)
- Ability to obtain and maintain a federal security clearance
- Exceptional written and verbal communication skills
- Strong problem-solving abilities and attention to detail
- U.S. citizenship required