Job Description
Join the Social Security Administration as an Administrative Specialist in San Jose and make a direct impact on citizens' lives. We're seeking a detail-oriented professional to support our regional office operations with exceptional administrative expertise. Enjoy competitive federal benefits, flexible work arrangements, and opportunities for career advancement while serving your community.
This role offers stability, purpose, and a collaborative environment where your organizational skills will be valued. You'll work alongside dedicated public servants committed to delivering critical services to millions of Americans.
Responsibilities
- Manage and maintain complex filing systems for confidential beneficiary records
- Process incoming correspondence and ensure timely responses to public inquiries
- Coordinate office operations, including scheduling, supply inventory, and equipment maintenance
- Prepare accurate reports and statistical data for regional leadership review
- Assist with new employee onboarding and training program coordination
- Support budget tracking and procurement processes for departmental needs
- Facilitate cross-departmental communication and meeting logistics
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong knowledge of federal records management protocols
- Excellent written and verbal communication skills
- Ability to handle sensitive information with discretion and professionalism
- Experience with scheduling software and calendar management systems
- U.S. citizenship and ability to pass federal background check