Job Description
Join the City of Omaha's dynamic team as an Administrative Specialist in our Public Works Department. This immediate hire position offers a unique opportunity to contribute to civic operations while gaining valuable government experience. Enjoy competitive pay, comprehensive benefits, and the chance to make a direct impact on our community's infrastructure and services.
We're seeking a detail-oriented professional to support departmental operations with precision and efficiency. This role is perfect for candidates ready to start immediately and thrive in a fast-paced government environment.
Responsibilities
- Manage departmental records, files, and documentation with strict adherence to confidentiality protocols
- Coordinate scheduling, meetings, and communications for department leadership
- Process invoices, purchase orders, and financial transactions using municipal accounting systems
- Assist with public inquiries and direct citizens to appropriate resources
- Prepare routine reports, correspondence, and presentations using Microsoft Office Suite
- Support inventory management and procurement processes for office supplies and equipment
- Collaborate with cross-functional teams to ensure seamless departmental operations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative or clerical experience in a professional setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with ability to manage multiple priorities
- Excellent written and verbal communication skills
- Ability to pass a background check and drug screening
- Valid Nebraska driver's license with clean driving record
- Experience with government procurement systems (e.g., Oracle Public Sector) preferred