Job Description
Join our dynamic federal team in San Jose as an Administrative Specialist and contribute to critical homeland security operations. This immediate hire position offers the opportunity to work in a fast-paced environment where your organizational skills directly impact national security initiatives. Enjoy competitive benefits, professional development, and the prestige of federal service while supporting essential government functions.
Responsibilities
- Coordinate classified and unclassified document management systems with strict adherence to federal protocols
- Process security clearance applications and background investigations with precision
- Manage administrative workflows for 15+ federal agents using GSA-approved software
- Conduct quality assurance reviews for procedural compliance across departmental operations
- Prepare official correspondence, reports, and briefing materials for senior leadership
- Support emergency response coordination during critical incidents
- Maintain digital and physical records in accordance with NARA standards
Qualifications
- U.S. citizenship with active or eligible federal security clearance
- Minimum 2 years federal administrative experience in security-sensitive environments
- Proficiency in Microsoft Office Suite and GSA-approved document management systems
- Ability to obtain and maintain DHS Suitability clearance
- Knowledge of NIMS/ICS protocols for emergency operations
- Excellent written communication with ability to draft classified materials
- Valid California driver's license for occasional inter-agency travel
- Associate's degree in Public Administration or related field (Bachelor's preferred)