Job Description
Join the City of Portland: City Clerk Opportunity
The City of Portland is currently seeking a detail-oriented and professional City Clerk to join our administrative team immediately. As a vital member of the City Council, you will ensure the integrity of municipal records, facilitate public meetings, and serve as a key liaison for city operations. If you have a strong background in public administration and a passion for community service, we want to hear from you.
Why Join Us?
- Impactful Work: Play a direct role in the governance and transparency of the City of Portland.
- Immediate Start: Opportunity to begin your career or transition into local government quickly.
- Competitive Benefits: Comprehensive health, dental, and vision plans, plus a generous retirement plan.
Responsibilities
- Record Management: Serve as the official custodian of the City Seal and maintain all corporate records, ordinances, resolutions, and minutes with the highest level of accuracy.
- Meeting Administration: Coordinate the preparation, distribution, and recording of meeting agendas, packets, and minutes for the City Council and various commissions.
- Elections Oversight: Assist in the administration of municipal elections, including voter registration, ballot distribution, and precinct management.
- Public Information: Respond to public records requests in compliance with Oregon state law and provide general information to citizens regarding city procedures.
- Compliance & Legal: Ensure all city actions and documentation adhere to state statutes, city charter, and bylaws.
- Vendor Coordination: Manage contracts and correspondence with external vendors, notaries, and official agencies.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree in Public Administration, Business, or Paralegal Studies is preferred.
- Experience: Minimum of 2-3 years of experience in clerical work, public administration, or a related field is strongly preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with document management systems or electronic filing software.
- Attention to Detail: Exceptional organizational skills with a proven track record of maintaining accurate records under tight deadlines.
- Communication: Excellent verbal and written communication skills; ability to interact professionally with the public, officials, and staff.
- Knowledge of Law: Familiarity with Robert's Rules of Order or basic understanding of government structure is a plus.