Job Description
Welcome to the City of El Paso, where our mission is to provide exceptional service to our diverse community. We are currently seeking a detail-oriented and experienced City Clerk / Records Manager to join our dedicated municipal team.
In this pivotal role, you will serve as the chief administrative officer for the City Council, ensuring the integrity of official records and facilitating smooth municipal operations. You will be responsible for maintaining the chain of custody for all legal documents and ensuring compliance with state and local regulations. If you are passionate about public service, possess strong organizational skills, and thrive in a dynamic government environment, we encourage you to apply.
Why Join Our Team?
- Impactful Work: Contribute to the governance and administrative success of a major metropolitan area.
- Competitive Benefits: Comprehensive health, dental, vision, and retirement plans.
- Professional Growth: Opportunities for career advancement within the public sector.
- Stable Employment: Join a stable organization with a long history of service.
Responsibilities
- Records Management: Oversee the creation, retention, and preservation of all City Council minutes, ordinances, resolutions, and legal documents in accordance with the Texas State Library and Archives Commission standards.
- Meeting Coordination: Plan, organize, and execute regular City Council meetings, including preparing agendas, distributing informational packets, and maintaining accurate, legally compliant minutes.
- Public Information: Serve as the primary point of contact for public records requests, ensuring full compliance with the Texas Open Records Act (TORA) while protecting confidential information.
- Administrative Support: Provide high-level administrative support to the City Manager and Council members, including drafting correspondence, managing calendars, and coordinating special projects.
- Election Oversight: Assist in coordinating local elections and ensuring all election procedures adhere to state and federal election laws.
- Policy Compliance: Ensure all office procedures and document management systems comply with current laws and organizational standards.
- Vendor Management: Manage relationships with external vendors for printing, binding, and archiving services.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration, Paralegal Studies, or Public Administration is preferred.
- Experience: Minimum of 3-5 years of progressive experience in a municipal, legal, or corporate administrative setting.
- Knowledge: Thorough understanding of Robert’s Rules of Order, Texas state statutes regarding public records, and municipal governance structure.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with document management systems (e.g., OnBase, DocuWare) is highly desirable.
- Communication: Excellent verbal and written communication skills, with the ability to interact professionally with elected officials, staff, and the public.
- Attention to Detail: Exceptional organizational skills with a keen eye for accuracy in documentation and record-keeping.
- Integrity: Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.