Job Description
Join the City of Louisville Metro Government and serve your community in a pivotal role. We are seeking a detail-oriented and organized City Clerk / Records Specialist to manage our municipal archives and provide essential administrative support. This is an excellent opportunity for professionals looking to make a tangible impact within the public sector.
In this role, you will be responsible for the efficient management of city records, ensuring compliance with local regulations, and assisting the public with inquiries. You will play a key part in maintaining the transparency and accessibility of city operations. If you are a proactive problem-solver with a strong commitment to public service, we encourage you to apply.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work in a stable and essential government environment.
- Professional development and growth opportunities.
- Serving the vibrant community of Louisville, KY.
Responsibilities
- Manage and maintain the official records and archives of the City of Louisville, ensuring accurate indexing and secure storage.
- Process and certify official documents, including resolutions, ordinances, and meeting minutes, with strict attention to detail.
- Provide exceptional customer service to residents, businesses, and visitors by answering inquiries regarding city records, ordinances, and procedures.
- Assist in the preparation of reports, correspondence, and correspondence logs for department heads and elected officials.
- Oversee the operation of the public information desk and manage the distribution of public documents.
- Ensure compliance with Kentucky open records laws and municipal policies regarding document retention and privacy.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration, Public Administration, or a related field is preferred.
- Minimum of 2 years of experience in clerical work, records management, or a related administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with records management software is essential.
- Excellent written and verbal communication skills with the ability to interact professionally with diverse populations.
- Strong organizational skills with the ability to prioritize tasks and meet strict deadlines in a fast-paced environment.
- Must possess a valid driver’s license and have access to reliable transportation.