Job Description
We are seeking a detail-oriented and dedicated City Clerk to join the team at the City of Tulsa. In this pivotal role, you will serve as the primary point of contact for city council meetings, manage official records, and ensure transparency in all municipal operations. If you are passionate about public service and possess exceptional organizational skills, we want to hear from you.
Key Responsibilities:
As a City Clerk, you will play a vital role in the governance of our community. You will be responsible for maintaining the integrity of city records, ensuring compliance with state and federal regulations, and facilitating effective communication between the Mayor, City Council, and the public.
Responsibilities
- Meeting Management: Prepare and distribute agendas, supporting documents, and official meeting minutes for the City Council and various boards and commissions.
- Records Management: Oversee the maintenance, organization, and preservation of all official city records, including ordinances, resolutions, and contracts.
- Public Records: Process Freedom of Information Act (FOIA) requests and other public records inquiries in strict accordance with state laws.
- Council Support: Assist the Mayor and City Council with research, report compilation, and correspondence to support informed decision-making.
- Elections Administration: Coordinate municipal election activities, including voter registration, candidate filings, and election day logistics.
- Administrative Supervision: Supervise the City Clerk’s Office staff, including clerks and administrative assistants, to ensure operational efficiency.
- Compliance: Ensure the office adheres to all applicable Oklahoma state statutes and local government regulations.
Qualifications
- Education: High School Diploma or GED required; Associate’s or Bachelor’s degree in Public Administration, Political Science, or a related field is preferred.
- Experience: Minimum of 3-5 years of experience in municipal government, public administration, or a related administrative role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with document management systems or specific government software (e.g., Accela, Tyler Technologies).
- Communication: Excellent verbal and written communication skills, with the ability to draft clear and concise correspondence.
- Attention to Detail: Strong ability to manage multiple priorities and ensure accuracy in high-volume data entry and record-keeping.
- Integrity: Demonstrated ability to handle sensitive and confidential information with the highest level of discretion.
- Knowledge: Familiarity with Oklahoma open records laws and city council procedures.