Job Description
We are currently seeking a highly organized, detail-oriented, and service-oriented professional to serve as our new City Clerk. In this critical role, you will serve as the primary point of contact for the public, the media, and municipal officials. You will be responsible for maintaining the integrity of official records, facilitating smooth administrative operations, and ensuring our governing body functions efficiently. This is an urgent opportunity to make a tangible impact on the community of Nashville.
Why Apply:
- Impactful Work: Play a vital role in the administration and governance of Metro Nashville.
- Competitive Compensation: A salary range of $48k-$62k plus comprehensive benefits.
- Modern Environment: Work with updated technology and supportive colleagues.
Responsibilities
- Record Management: Maintain and organize official city records, including minutes, ordinances, resolutions, and contracts with the highest level of accuracy.
- Meeting Support: Prepare and distribute meeting agendas, take official minutes for City Council and committee meetings, and ensure compliance with open meeting laws.
- Customer Service: Serve as the face of the department by answering inquiries from citizens, businesses, and visitors regarding permits, licenses, and city services.
- Document Processing: Process and certify documents such as affidavits, deeds, and business licenses, ensuring proper filing and retrieval.
- Communication: Draft correspondence, press releases, and official notices on behalf of the department and Mayor's office.
- Inventory Control: Manage office supplies and equipment, ensuring the clerk’s office is fully operational at all times.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Public Administration, Business, or a related field is preferred.
- Experience: Minimum of 3-5 years of experience in administrative support, office management, or municipal clerical work.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with government record management software (e.g., ACRIS, Cityworks, or similar).
- Skills: Excellent verbal and written communication skills with the ability to write clearly and concisely.
- Organizational: Strong organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Integrity: Must be trustworthy and capable of handling sensitive and confidential information with discretion.