Job Description
Join San Jose's award-winning public service team as an Entry-Level Administrative Assistant. This is your gateway to a meaningful career in municipal government where your organizational skills directly support our community. Enjoy competitive benefits, professional development opportunities, and a collaborative work environment dedicated to innovation and public trust.
We're seeking motivated individuals passionate about public service to support department operations with precision and professionalism. This role offers exceptional growth potential within one of America's most dynamic cities.
Responsibilities
- Provide comprehensive administrative support to department leadership and staff
- Manage digital filing systems and maintain confidential records with HIPAA/Gov compliance
- Coordinate schedules, meetings, and travel arrangements for executive personnel
- Prepare official correspondence, reports, and public-facing communications
- Process procurement requests and manage departmental budgets
- Assist with public inquiries and direct constituents to appropriate resources
- Support event planning and logistics for community outreach initiatives
Qualifications
- High school diploma or GED equivalent (Associate's degree preferred)
- Minimum 1 year office administration or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Detail-oriented with strong organizational abilities
- Basic knowledge of public sector procedures and regulations
- Ability to pass background check and fingerprinting clearance
- Valid California driver's license required