Job Description
Join our mission-critical team as a Federal Administrative Specialist in Philadelphia. This immediate hire opportunity offers competitive benefits, career advancement, and the chance to serve our nation's veterans. You'll support vital operations in a dynamic federal environment with comprehensive training and stability.
Our Philadelphia facility provides excellent public transit access and a collaborative culture. Enjoy generous paid time off, federal health insurance, and retirement benefits while making a tangible impact on veteran services.
Responsibilities
- Manage and prioritize confidential documents and correspondence in compliance with federal regulations
- Coordinate administrative workflows including scheduling, data entry, and record maintenance
- Process personnel actions, travel vouchers, and procurement documentation
- Serve as primary liaison between department leadership and external stakeholders
- Implement and maintain electronic filing systems with 99.9% accuracy
- Prepare complex reports and briefings for senior leadership review
- Train staff on administrative procedures and compliance protocols
Qualifications
- Minimum 3 years federal administrative experience or equivalent private sector
- Proficiency in Microsoft Office Suite and federal database systems (e.g., HRIS, SF-50)
- Active Secret security clearance or ability to obtain immediately
- Bachelor's degree in Public Administration or related field
- Expert knowledge of federal procurement and travel regulations
- Exceptional written communication skills for policy drafting
- Ability to manage competing priorities under tight deadlines
- Professional certification (e.g., CFP, PMP) preferred