Job Description
We are urgently seeking a highly motivated Federal Administrative Specialist to join our dynamic team in San Diego, CA. This critical role supports vital federal operations with precision and professionalism. As a key member of our administrative staff, you will ensure seamless day-to-day operations while maintaining compliance with federal regulations. This is an exceptional opportunity for career growth in a mission-driven environment with comprehensive benefits and competitive compensation.
Responsibilities
- Manage confidential federal documents with meticulous attention to detail and security protocols
- Coordinate executive schedules, meetings, and travel arrangements for department leadership
- Process personnel actions, timecards, and payroll submissions using federal HR systems
- Prepare official correspondence, reports, and presentations in compliance with federal guidelines
- Oversee office supply inventory, equipment maintenance, and facility coordination
- Provide exceptional customer service to internal and external stakeholders
- Support grant management and budget tracking processes
- Train new staff on administrative procedures and federal compliance standards
Qualifications
- Minimum 3 years of federal administrative experience with demonstrated knowledge of federal regulations
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and federal HR systems
- Ability to obtain and maintain a government security clearance
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Experience with SAP or similar enterprise software
- Proven track record of handling sensitive information with discretion