Job Description
Join a Mission-Driven Team at the Heart of Federal Operations.
Are you a detail-oriented professional seeking a meaningful career in public service? The Jacksonville Federal Operations Center is seeking a highly skilled Federal Administrative Specialist to join our dedicated team. In this pivotal role, you will support high-stakes federal initiatives, ensuring seamless operations and strict compliance with regulatory standards.
We are looking for a proactive individual who excels in a fast-paced environment and is committed to upholding the highest standards of integrity and efficiency in government administration.
Responsibilities
- Document Management: Oversee the intake, processing, and archival of federal records in compliance with National Archives and Records Administration (NARA) standards.
- Executive Coordination: Manage complex calendars, schedule high-level inter-agency meetings, and prepare detailed briefing materials for senior leadership.
- Correspondence: Draft, review, and disseminate official correspondence, memos, and reports with absolute precision and adherence to protocol.
- Compliance Support: Assist in the preparation of reports required for federal audits, inspections, and grant management.
- Facility Operations: Coordinate logistics for office space, including space utilization planning and vendor management for maintenance and supplies.
- Employee Support: Serve as the primary point of contact for administrative inquiries from federal staff and ensure a professional office environment.
Qualifications
- Education: Bachelor’s degree in Public Administration, Business Management, or related field preferred; or equivalent professional experience.
- Clearance: Eligibility to obtain and maintain a Secret or Top Secret Security Clearance is required.
- Experience: Minimum of 3-5 years of experience in a federal, military, or high-level corporate administrative role.
- Technical Skills: Proficiency in Microsoft Office Suite (Advanced Excel) and federal case management software (e.g., iPERMS, eQIP).
- Regulatory Knowledge: Strong understanding of Federal Acquisition Regulations (FAR) and general government procurement processes.
- Soft Skills: Exceptional organizational skills, ability to prioritize multiple deadlines under pressure, and superior verbal and written communication abilities.