Job Description
Join our dedicated federal team in Portland and make a meaningful impact! The U.S. Department of Veterans Affairs is seeking a highly motivated Administrative Specialist to support critical operations in our Pacific Northwest region. This is an immediate opportunity to serve our nation's heroes while advancing your career in a stable, mission-driven environment.
We offer comprehensive benefits, competitive compensation, and a collaborative workplace culture. If you possess exceptional organizational skills and a passion for public service, apply today to become part of our vital mission.
Responsibilities
- Manage and maintain classified/unclassified records systems in compliance with federal regulations (NARA standards)
- Coordinate logistics for interdepartmental meetings including scheduling, venue setup, and minute preparation
- Process travel authorizations, expense reports, and purchase orders using SAP/Maximo systems
- Act as primary point of contact for internal/external inquiries regarding administrative procedures
- Support HR functions including onboarding documentation, personnel file maintenance, and benefits enrollment
- Prepare official correspondence, reports, and briefings using MS Office Suite
- Monitor and track agency performance metrics using data visualization tools
Qualifications
- U.S. citizenship required (5 CFR 332.201)
- Minimum 2 years experience in federal administrative operations or equivalent private sector
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Familiarity with federal procurement procedures (FAR) and records management
- Ability to obtain and maintain a Moderate Risk (MR) background clearance
- Strong written communication skills demonstrated through sample report/portfolio
- Experience with federal HR systems (e.g., eOPF, DEERS)