Job Description
Join our dedicated team at the U.S. Department of Veterans Affairs Mesa Regional Office as a Federal Administrative Specialist. This pivotal role supports our mission to serve America's heroes through efficient operations and exceptional service delivery. You'll be integral to maintaining compliance with federal regulations while streamlining administrative processes in a dynamic, mission-driven environment.
Responsibilities
- Manage and maintain confidential veteran records in compliance with federal guidelines (HIPAA, FERPA)
- Coordinate scheduling, correspondence, and document processing for senior leadership
- Analyze administrative workflows to implement efficiency improvements using federal protocols
- Serve as primary liaison between veterans and internal departments regarding benefit inquiries
- Prepare official reports, briefing materials, and compliance documentation
- Oversee procurement processes and inventory management for office supplies
- Train staff on federal administrative systems and record-keeping procedures
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 2 years federal administrative experience preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, SharePoint)
- Knowledge of federal records management regulations (44 U.S.C. Ch. 21)
- Ability to obtain and maintain a government security clearance
- Exceptional written and verbal communication skills
- Detail-oriented with strong organizational and multitasking abilities
- U.S. citizenship required