Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to support critical operations within our Detroit office. In this pivotal role, you will serve as the backbone of our federal branch, ensuring the seamless flow of information, maintaining rigorous compliance standards, and facilitating high-level inter-agency coordination.
Our ideal candidate thrives in a fast-paced, government-facing environment and possesses a strong commitment to public service excellence. You will be entrusted with sensitive records, complex scheduling, and policy execution that directly impacts our mission.
Key Benefits:
- Competitive salary and comprehensive health benefits.
- Retirement plan matching (401k) and paid time off.
- Opportunities for professional growth and federal credentialing.
Responsibilities
- Manage and maintain secure electronic and physical filing systems for federal documents in strict accordance with retention schedules.
- Prepare, review, and process official correspondence, memoranda, and reports ensuring adherence to federal formatting and compliance protocols.
- Coordinate and schedule executive-level meetings, including agenda preparation, logistics, and minute-taking for federal review boards.
- Assist in the collection, verification, and analysis of data to support federal program evaluations and performance metrics.
- Act as the primary point of contact for internal staff and external stakeholders, resolving administrative inquiries efficiently.
- Facilitate the intake of applications and documents for federal hiring processes.
Qualifications
- Bachelor’s degree in Public Administration, Business Management, or a related field (or equivalent years of relevant experience).
- Minimum of 2 years of administrative experience, preferably within a government, military, or large-scale corporate setting.
- Strong working knowledge of federal procurement regulations and record-keeping standards (e.g., FAR, NARA guidelines).
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and federal case management software (e.g., iCIMS, Workday).
- Exceptional attention to detail with the ability to detect and correct errors in high-volume document processing.
- Strong interpersonal skills with the ability to maintain confidentiality and professionalism at all times.