Job Description
Join the Mission. Drive Operations.
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to support the vital operations of the Department of Defense in San Antonio, TX. In this pivotal role, you will serve as the backbone of our administrative infrastructure, ensuring seamless daily functions that support national security initiatives. If you are a proactive professional looking to make a tangible impact within the federal government, we want to hear from you.
Why Join Us?
At our San Antonio location, we pride ourselves on a collaborative environment and a commitment to employee development. We offer a comprehensive benefits package including health insurance, a generous retirement plan (TSP), paid time off, and opportunities for career advancement within the federal sector.
Key Responsibilities:
- Manage high-volume correspondence, including drafting, editing, routing, and proofreading official federal documents with absolute precision.
- Coordinate complex calendars for senior leadership, scheduling meetings, preparing briefing materials, and ensuring travel logistics are executed flawlessly.
- Maintain and organize official records and databases, ensuring strict compliance with federal archiving standards and information security protocols.
- Assist in the preparation of budget proposals, travel requests, purchase orders, and expense reports with accuracy and timeliness.
- Facilitate clear communication between internal departments and external federal partners, acting as a primary point of contact for administrative inquiries.
- Perform other related duties as assigned to support the mission-critical objectives of the office.
Qualifications:
- Minimum of a Bachelor’s degree in Business Administration, Public Administration, Political Science, or a related field.
- 2-4 years of progressively responsible administrative experience in a government, military, or federal contracting environment.
- Strong proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with federal case management or HRIS software.
- Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely.
- Ability to obtain and maintain a Public Trust Security Clearance.
- Proven ability to prioritize tasks, manage time effectively, and handle sensitive information with the highest level of confidentiality.
Responsibilities
- Manage high-volume correspondence, including drafting, editing, routing, and proofreading official federal documents with absolute precision.
- Coordinate complex calendars for senior leadership, scheduling meetings, preparing briefing materials, and ensuring travel logistics are executed flawlessly.
- Maintain and organize official records and databases, ensuring strict compliance with federal archiving standards and information security protocols.
- Assist in the preparation of budget proposals, travel requests, purchase orders, and expense reports with accuracy and timeliness.
- Facilitate clear communication between internal departments and external federal partners, acting as a primary point of contact for administrative inquiries.
- Perform other related duties as assigned to support the mission-critical objectives of the office.
Qualifications
- Minimum of a Bachelor’s degree in Business Administration, Public Administration, Political Science, or a related field.
- 2-4 years of progressively responsible administrative experience in a government, military, or federal contracting environment.
- Strong proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with federal case management or HRIS software.
- Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely.
- Ability to obtain and maintain a Public Trust Security Clearance.
- Proven ability to prioritize tasks, manage time effectively, and handle sensitive information with the highest level of confidentiality.