Job Description
Join our mission to serve America's heroes as a Federal Administrative Specialist in the vibrant city of Houston. This pivotal role supports critical VA operations through expert coordination, documentation management, and stakeholder engagement. Enjoy competitive benefits, professional development opportunities, and the chance to make a tangible impact in federal service. Located at the Michael E. DeBakey VA Medical Center, this position offers a dynamic environment where your administrative expertise directly enhances veteran care delivery.
Responsibilities
- Manage and maintain confidential veteran records in compliance with federal regulations (HIPAA, VA directives)
- Coordinate interdepartmental communications and scheduling for leadership teams
- Process financial transactions using VA accounting systems (e.g., VISTA, SAP)
- Prepare official correspondence, reports, and briefing materials for senior officials
- Oversee office supply procurement and facilities coordination within medical center
- Implement records management protocols per National Archives standards
- Support grant administration and budget tracking for special projects
Qualifications
- U.S. citizenship and eligibility for federal background clearance
- Minimum 2 years federal administrative experience (GS-5 equivalent)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Knowledge of federal procurement regulations (FAR) and records management
- Ability to obtain and maintain VA-specific system certifications
- Strong written communication skills with attention to regulatory compliance
- Bachelor's degree in Public Administration or related field preferred
- Experience with veteran healthcare systems or VA operations highly desirable