Job Description
Join the mission-driven team at the U.S. Department of Veterans Affairs in Indianapolis as a Federal Administrative Specialist. This critical role supports our veteran services through exceptional organizational excellence and federal compliance expertise. Enjoy competitive benefits, professional development opportunities, and the pride of serving those who served our nation.
Our Indianapolis facility offers modern workspaces, flexible scheduling options, and a collaborative environment dedicated to veteran care advancement. This position includes comprehensive health insurance, retirement plans, and paid time off.
Responsibilities
- Manage classified/unclassified document processing with strict adherence to federal security protocols
- Coordinate executive scheduling and correspondence for department leadership
- Oversee budget tracking and expenditure reporting using federal accounting systems
- Facilitate inter-agency communications and compliance documentation
- Lead records management per NARA guidelines and FOIA requirements
- Support grant administration and procurement documentation
- Conduct quality assurance reviews for administrative workflows
Qualifications
- Minimum 3 years federal administrative experience or equivalent GS-5 level
- Proficiency in federal systems (e.g., HRIS, GSA Advantage, SAM.gov)
- Active security clearance or ability to obtain Secret clearance
- Advanced Microsoft Office Suite expertise with SharePoint
- Knowledge of federal travel regulations (FTR) and procurement procedures
- Exceptional written communication and briefing preparation skills
- Ability to manage competing priorities with strict deadlines
- U.S. citizenship required