Job Description
Join the Heart of Los Angeles Public Service
We are seeking a dedicated and detail-oriented Part-Time Administrative Clerk to join the dynamic team at the City of Los Angeles. This is an excellent opportunity to contribute to the efficient operation of our government department while enjoying a flexible work-life balance. As a vital member of our team, you will play a crucial role in supporting daily office functions and ensuring seamless communication between staff and the public.
Why Work With Us?
- Competitive hourly pay range of $24.00 - $32.00.
- Flexible part-time schedule (typically 20-25 hours per week).
- Opportunity to gain valuable experience in municipal government.
- Health and retirement benefits available for eligible part-time employees.
- Promote from within culture with opportunities for growth.
Responsibilities
- Reception & Communication: Answer multi-line phones, greet visitors, and direct inquiries to appropriate departments professionally.
- Records Management: Maintain accurate electronic and physical filing systems for departmental documents, ensuring strict adherence to government privacy regulations.
- Data Entry: Process invoices, purchase orders, and personnel data using city-approved software (e.g., Oracle, SAP) with a high degree of accuracy.
- Scheduling: Coordinate meeting rooms, calendar appointments, and assist in scheduling interviews or public hearings.
- Office Support: Prepare meeting packets, manage office supplies, and perform light errands as needed to support the executive team.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Experience: Minimum of 1-2 years of general administrative or clerical experience; government experience is a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with government ERP systems is highly desirable.
- Attributes: Strong attention to detail, exceptional organizational skills, and the ability to handle sensitive information with confidentiality.
- Availability: Must be available to work a set schedule during business hours, Monday through Friday.