Job Description
Are you seeking a meaningful part-time career that allows you to make a tangible difference in your community? The City of Phoenix is currently accepting applications for a dynamic Part-Time City Clerk. Join a team dedicated to excellence in public service and help us maintain the efficiency and integrity of our municipal operations.
As a vital member of our administrative staff, you will work in a professional environment that values accuracy, reliability, and public engagement. We offer a competitive hourly rate, flexible scheduling, and a chance to grow within the public sector.
Responsibilities
- Document Management: Receive, sort, and process incoming mail and documents while ensuring proper filing and record-keeping procedures are followed.
- Public Assistance: Greet visitors and answer inquiries via phone, email, or in person, directing them to the appropriate department or staff member.
- Data Entry: Perform accurate data entry into municipal databases and filing systems, maintaining up-to-date records for city departments.
- Administrative Support: Assist in preparing meeting packets, agendas, and minutes for city council or board meetings as needed.
- Communication: Draft and distribute internal memos and public notices, ensuring clear and timely communication across departments.
- Equipment Maintenance: Monitor and maintain office supplies and equipment, reporting maintenance needs to the facilities department promptly.
Qualifications
- Education: High school diploma or GED equivalent is required; additional coursework in business administration or clerical skills is a plus.
- Experience: Previous experience in a clerical, administrative, or customer service role is preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn new computer software quickly.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with diverse members of the public.
- Attention to Detail: Strong organizational skills and a keen eye for detail to ensure accuracy in data entry and filing.
- Reliability: Ability to adhere to a part-time schedule and maintain a consistent attendance record.