Job Description
Join the City of Portland's dynamic government team as a Part-Time Administrative Assistant! Enjoy excellent benefits including health insurance, retirement plans, and paid time off while serving your community. This flexible position (20-25 hours/week) offers stability, professional growth, and meaningful impact in local governance. We're seeking dedicated individuals who thrive in structured environments and value public service.
Responsibilities
- Manage official correspondence, records, and documentation for municipal departments
- Process permits, licenses, and citizen requests with precision and confidentiality
- Coordinate public meetings, prepare agendas, and maintain minute documentation
- Assist with budget tracking, procurement, and financial reporting processes
- Provide frontline citizen support via phone, email, and in-person inquiries
- Collaborate with cross-functional teams on special projects and initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Ability to handle confidential information with discretion
- Knowledge of local government regulations and procedures
- Excellent communication and problem-solving abilities