Job Description
Join Illinois' premier state agency and build a stable career with part-time flexibility! We're urgently seeking a dedicated Administrative Specialist to support critical government operations in downtown Chicago. Enjoy competitive pay, comprehensive benefits, and the security of public service while maintaining work-life balance. This is your opportunity to contribute to meaningful public initiatives while growing professionally in a supportive environment.
Our ideal candidate thrives in structured settings, values accuracy, and possesses strong organizational skills. Training and mentorship provided to ensure success. Apply today and become part of Illinois' legacy of excellence!
Responsibilities
- Manage official document processing, filing, and record-keeping systems
- Provide frontline citizen assistance via phone, email, and in-person inquiries
- Coordinate scheduling, meeting logistics, and departmental communications
- Support budget tracking, procurement requests, and expense reporting
- Maintain compliance with state regulations and confidentiality protocols
- Collaborate with cross-functional teams on special projects and initiatives
- Utilize state software systems for data entry and reporting tasks
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong attention to detail and organizational abilities
- Excellent written and verbal communication skills
- Ability to pass standard background check and fingerprinting
- U.S. citizenship or legal authorization for government employment
- Reliable transportation to downtown Chicago office