Job Description
Join California's esteemed public service team with an immediate hire opportunity for an Administrative Specialist position. This stable, full-time role offers competitive benefits, pension plans, and career advancement in a mission-driven environment. We're seeking dedicated professionals to support critical state operations in San Jose.
Why This Role? Immediate start date, comprehensive benefits package (health/dental/vision), and job security with the State of California. Perfect candidates will thrive in structured, public sector settings while contributing to meaningful community services.
Responsibilities
- Manage confidential records and documentation with strict adherence to state compliance protocols
- Coordinate interdepartmental communications and scheduling for executive leadership
- Process financial transactions and budget allocations using state accounting systems
- Support public inquiries with professionalism and knowledge of state regulations
- Prepare official reports, correspondence, and presentations for public distribution
- Maintain digital databases with 100% accuracy and audit trail documentation
- Coordinate logistics for public meetings and community outreach events
Qualifications
- Associate's degree in Public Administration or related field (or equivalent experience)
- Minimum 2 years of administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite and state-mandated recordkeeping systems
- Valid California Driver's License (position may require travel)
- Ability to obtain security clearance through background screening
- Strong understanding of California Public Records Act and Sunshine Laws
- Exceptional written/verbal communication skills with diverse stakeholders
- U.S. citizenship or legal permanent residency status required