Job Description
We are seeking a dedicated and detail-oriented Federal Administrative Specialist to join our high-performing team in Philadelphia, PA. This is an urgent hire opportunity for an individual who thrives in a fast-paced government environment and possesses a strong commitment to public service excellence.
In this role, you will serve as the backbone of our administrative operations, ensuring seamless communication, precise record-keeping, and strict adherence to federal regulations. We offer competitive benefits, stability, and the chance to make a tangible impact on our mission.
Responsibilities
- Manage complex office operations, including scheduling, correspondence, and resource allocation.
- Prepare, review, and disseminate high-level federal correspondence and reports with absolute accuracy.
- Maintain and organize confidential federal records and documentation in compliance with strict retention policies.
- Coordinate meetings and travel arrangements for executive leadership and visiting officials.
- Ensure strict compliance with Federal Acquisition Regulation (FAR) and agency-specific procurement policies.
- Act as the primary point of contact for internal and external stakeholders, ensuring timely responses.
Qualifications
- Bachelor’s degree in Public Administration, Business Administration, or a related field is preferred.
- Minimum of 3-5 years of experience in federal, military, or government administrative roles.
- Proven experience navigating federal regulations, compliance standards, and procurement processes.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational skills with the ability to prioritize multiple tasks under tight deadlines.
- Strong verbal and written communication skills, with the ability to draft professional documents.