Job Description
Join Philadelphia's dynamic public service team as an Administrative Assistant and launch your career in government! This entry-level role offers comprehensive benefits, professional development, and the opportunity to directly impact community initiatives. Perfect for recent graduates seeking meaningful work experience in public administration.
Our department provides a supportive environment where you'll gain hands-on experience with municipal operations while building transferable skills in communication, record management, and interagency collaboration.
Responsibilities
- Manage departmental correspondence, records, and filing systems
- Process permits, applications, and public inquiries with precision
- Coordinate meetings, schedules, and logistics for department staff
- Assist with budget tracking and expense report preparation
- Support data entry and reporting using municipal software platforms
- Facilitate communication between citizens and department leadership
- Contribute to special projects and community outreach initiatives
Qualifications
- High school diploma or GED required; associate's degree preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills and attention to detail
- Excellent written and verbal communication abilities
- Ability to handle confidential information with discretion
- Customer service mindset with problem-solving aptitude
- U.S. citizenship and ability to pass background clearance
- Pennsylvania residency required within 6 months of hire