Job Description
Join Chicago's dynamic public service team as an Administrative Assistant! This entry-level position offers unparalleled opportunities to develop professional skills while contributing to meaningful civic initiatives. No prior experience required – we provide comprehensive training to support your growth in public administration.
Work alongside dedicated professionals in a supportive environment where your organizational talents and communication skills directly impact community services. Enjoy competitive benefits, career advancement pathways, and the pride of serving Chicago residents.
Responsibilities
- Manage departmental scheduling and calendar coordination
- Process public records requests and maintain confidential files
- Assist with constituent communications and inquiries
- Prepare routine reports and correspondence using standard formats
- Support departmental meetings with agenda preparation and minute-taking
- Coordinate office supplies and equipment inventory
- Perform data entry and basic database management
Qualifications
- High school diploma or equivalent (GED accepted)
- Basic computer proficiency (Microsoft Office Suite)
- Strong attention to detail and organizational abilities
- Excellent written and verbal communication skills
- Ability to handle sensitive information with discretion
- Willingness to learn municipal procedures and regulations
- Valid Illinois driver's license (may be required for some duties)