Job Description
Join Oakland's dynamic government team as an Administrative Assistant in our Public Works Department! Enjoy weekly pay, comprehensive benefits, and the opportunity to serve your community. We're seeking a detail-oriented professional to support critical municipal operations with competitive compensation and career advancement opportunities. Benefits include: Health insurance, retirement plans, paid time off, and professional development stipends. Why Oakland? Thrive in a diverse, innovative city committed to sustainability and public service excellence.
Responsibilities
- Manage departmental calendars, scheduling, and correspondence for leadership team
- Process payroll documentation and expense reports with weekly disbursement
- Prepare and maintain confidential municipal records and compliance documents
- Coordinate public meetings, including agenda preparation and minute-taking
- Assist with grant applications and budget tracking for public projects
- Respond to constituent inquiries regarding municipal services
- Collaborate with federal/state/local agencies on cross-departmental initiatives
Qualifications
- Minimum 3 years administrative experience in government/public sector
- Proficiency in Microsoft Office Suite and municipal record-keeping systems
- Knowledge of California public records laws and procurement processes
- Ability to obtain and maintain government security clearance
- Bachelor's degree in Public Administration or related field preferred
- Excellent written/verbal communication and bilingual skills (English/Spanish)
- Experience with grant management and federal compliance reporting
- Valid California driver's license with clean record