Job Description
Are you a proactive individual looking to launch a rewarding career in public service? The City of Colorado Springs is currently seeking a dedicated Administrative Assistant I to join our dynamic team. In this entry-level government role, you will play a pivotal part in supporting our municipal operations, ensuring efficient communication, and maintaining accurate records for the benefit of our community.
We value integrity, innovation, and excellence. As an Administrative Assistant, you will have the opportunity to grow your professional skills while contributing to the vital services that make Colorado Springs a great place to live and work.
Responsibilities
- Perform general clerical duties: Execute copying, faxing, scanning, and filing of documents with a high degree of accuracy.
- Manage correspondence: Receive, screen, and route incoming mail and emails; draft and respond to routine correspondence.
- Data Management: Maintain and update electronic and paper filing systems, ensuring information is organized and easily retrievable.
- Schedule Coordination: Assist in scheduling meetings, arranging travel logistics, and coordinating conference room usage for department staff.
- Customer Service: Serve as the first point of contact for visitors and callers, providing general information and directing inquiries to the appropriate staff members.
- Office Support: Replenish office supplies, assist with inventory checks, and perform light bookkeeping tasks as needed.
Qualifications
- Education: High School Diploma or GED required.
- Experience: Minimum of one year of general clerical or administrative support experience preferred; entry-level candidates with strong organizational skills are encouraged to apply.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn new software quickly.
- Communication: Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Integrity: Ability to maintain confidentiality and adhere to government policies and procedures.