Job Description
Join the Massachusetts state government immediately as an Administrative Assistant in our Boston headquarters. This urgent opening offers a unique opportunity to support critical state operations while advancing your public service career. We seek a detail-oriented professional to ensure seamless office operations across multiple departments.
As an integral part of our team, you'll provide essential administrative support in a fast-paced environment. This temporary position requires immediate availability and offers competitive compensation with potential for extension. Ideal candidates will thrive in collaborative settings and demonstrate exceptional organizational skills.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare official correspondence, reports, and confidential documents with precision
- Process administrative tasks including travel arrangements, expense reports, and procurement
- Serve as primary point of contact for internal and external stakeholders
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate logistics for meetings, conferences, and special events
- Assist with onboarding processes for temporary staff and interns
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time management abilities
- Strong written and verbal communication skills
- Ability to handle sensitive information with discretion
- Valid Massachusetts driver's license (if required for errands)
- U.S. citizenship or legal work authorization