Job Description
Join California's premier public service team as an Administrative Assistant in San Jose! No prior experience required – we provide comprehensive training for motivated individuals passionate about public service. Enjoy competitive benefits, job stability, and meaningful work supporting state operations. This entry-level position offers a clear path for career growth within state government.
Responsibilities
- Provide administrative support to department staff including scheduling, filing, and document management
- Assist with public inquiries via phone, email, and in-person interactions
- Prepare routine correspondence, reports, and presentations using Microsoft Office Suite
- Manage departmental calendars and coordinate meetings
- Process and maintain confidential records with strict adherence to state regulations
- Support data entry and record-keeping systems
- Collaborate with cross-functional teams on special projects
Qualifications
- High school diploma or equivalent (required)
- Basic proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organizational and time-management skills
- Excellent written and verbal communication abilities
- Ability to work in a team environment
- Attention to detail and accuracy in all tasks
- Valid California driver's license (if required for travel)
- U.S. citizenship or legal authorization to work