Job Description
Join our dynamic team at the Department of Homeland Security and make an immediate impact in national security operations. We are seeking a highly motivated Administrative Specialist to support critical departmental functions with exceptional organizational skills and attention to detail. This temporary position offers a unique opportunity to gain invaluable federal government experience while serving the American people.
As a key member of our administrative team, you will ensure seamless operations across multiple divisions. This role requires proactive problem-solving, discretion with sensitive information, and the ability to thrive in a fast-paced environment. We offer comprehensive training, flexible scheduling options, and the chance to work alongside dedicated professionals committed to public service excellence.
Responsibilities
- Manage departmental correspondence, records, and confidential documents with precision
- Coordinate executive calendars, meetings, and travel arrangements for senior leadership
- Process personnel actions, timesheets, and procurement requests in compliance with federal regulations
- Provide frontline support to staff and visitors with professional customer service
- Prepare and edit official reports, briefings, and communications materials
- Assist with onboarding procedures and new hire orientation
- Maintain digital filing systems and ensure data integrity across platforms
- Support cross-functional projects and special initiatives as assigned
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong knowledge of federal government procedures and protocols
- Exceptional written and verbal communication skills
- Ability to obtain and maintain a security clearance
- Detail-oriented with proven organizational abilities
- Experience handling confidential information with discretion
- U.S. citizenship and ability to pass background investigation