Job Description
Join our mission to serve America's heroes as an Administrative Specialist at the VA Palo Alto Health Care System. This pivotal role supports critical federal operations in San Jose's vibrant tech hub, offering unparalleled career growth and competitive benefits. You'll work in a dynamic environment where your organizational skills directly impact veteran care excellence.
Responsibilities
- Manage complex scheduling systems and coordinate high-level executive calendars
- Prepare and process confidential personnel actions (SF-50s, eOPFs)
- Oversee records management in compliance with federal retention policies
- Coordinate interdepartmental communications and executive briefings
- Support budget tracking and procurement documentation processes
- Implement VA-wide administrative directives and policy updates
Qualifications
- Minimum 2 years federal administrative experience
- Proficiency in VA-specific systems (VISTA, HRMS)
- Advanced knowledge of federal travel regulations (FTR)
- Secret security clearance eligibility required
- Expertise in Microsoft Office Suite (Outlook, Excel, Word)
- Ability to obtain and maintain background clearance
- TS/SCI clearance preferred