Job Description
Join the City of Indianapolis and build a stable, rewarding career in public service. We're seeking a detail-oriented Administrative Specialist to support our municipal operations with professionalism and integrity. Enjoy competitive benefits, job security, and the opportunity to serve your community in this essential role.
As a key member of our team, you'll contribute to efficient government operations while developing valuable skills in public administration. This position offers a clear career path with advancement opportunities and comprehensive benefits including health insurance, retirement plans, and paid time off.
Responsibilities
- Manage official documentation, records retention, and filing systems in compliance with municipal regulations
- Provide administrative support to department heads and coordinate inter-departmental communications
- Process permits, licenses, and applications ensuring accuracy and timely completion
- Prepare reports, presentations, and correspondence for public meetings and official publications
- Assist with budget tracking, expense reports, and procurement processes
- Respond to public inquiries with professionalism and maintain confidential information
- Coordinate meeting logistics and maintain official calendars for department leadership
Qualifications
- Associate's degree in Public Administration, Business, or related field (Bachelor's preferred)
- Minimum 2 years of administrative experience in government or regulated environment
- Proficiency in Microsoft Office Suite and government record-keeping systems
- Strong organizational skills with attention to detail and accuracy
- Excellent written and verbal communication abilities
- Knowledge of Indiana public records laws and municipal procedures
- Ability to handle confidential information with discretion and professionalism
- Valid Indiana driver's license (may be required for department travel)