Job Description
Join our dynamic team at the Massachusetts Department of Transportation and make an immediate impact in serving the Commonwealth. We're seeking a highly motivated Administrative Specialist to support critical operations in our Boston headquarters. This urgent opening requires a proactive professional who can hit the ground running in a fast-paced state government environment. Enjoy competitive benefits, professional development opportunities, and the satisfaction of contributing to public infrastructure projects that shape our communities.
Responsibilities
- Manage office operations and ensure efficient workflow coordination
- Prepare and distribute official documents, reports, and communications
- Provide exceptional customer service to public inquiries and stakeholders
- Maintain accurate records and databases using state systems
- Coordinate meetings, events, and logistics for department leadership
- Support budget tracking and procurement processes
- Assist with special projects as assigned by senior management
Qualifications
- Associate's degree or equivalent experience (Bachelor's preferred)
- Minimum 3 years administrative experience in government/public sector
- Advanced proficiency in Microsoft Office Suite and state databases
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to manage competing priorities in a deadline-driven environment
- Knowledge of Massachusetts state procurement procedures a plus