Job Description
Join the City of Mesa's dynamic team as an Administrative Specialist in an immediate government position. We're seeking a highly organized professional to support critical municipal operations with precision and efficiency. This is your opportunity to serve the Mesa community while advancing your career in public sector administration.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating complex logistics
- Prepare official documents, reports, and correspondence with meticulous attention to detail
- Handle confidential information and maintain secure records management systems
- Provide frontline customer service to residents and stakeholders via phone, email, and in-person
- Process financial transactions and manage departmental budgets using municipal software
- Coordinate meetings, prepare agendas, and take detailed minutes for official records
- Collaborate with cross-functional teams to ensure seamless operational workflows
Qualifications
- High school diploma or GED required; Associate's degree in Public Administration preferred
- Minimum 3 years of administrative support experience in government/public sector
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills with professional demeanor
- Valid Arizona driver's license and ability to pass background clearance
- Experience with municipal budgeting and financial reporting systems