Job Description
Join the City of Chicago's dynamic team as an Administrative Specialist in our Public Works Department. We're seeking a motivated professional to support critical operations with immediate availability for a 6-month contract position. This role offers hands-on experience in municipal governance while serving Chicago's diverse communities. Start immediately and contribute to projects that directly impact city infrastructure and citizen services.
Responsibilities
- Process and track permits, licenses, and documentation with 99% accuracy
- Coordinate inter-departmental communications and stakeholder meetings
- Manage digital records using City of Chicago's proprietary databases
- Prepare compliance reports for federal/state regulatory agencies
- Support public inquiries via phone, email, and in-person channels
- Assist with vendor contract administration and procurement processes
- Train temporary staff on administrative protocols and systems
Qualifications
- High school diploma or equivalent; bachelor's degree preferred
- Minimum 2 years administrative experience in government/public sector
- Proficient in Microsoft Office Suite and document management systems
- Ability to obtain basic security clearance within 48 hours
- Valid Illinois driver's license (Class D or higher)
- Spanish language proficiency strongly preferred
- Experience with Freedom of Information Act (FOIA) requests
- Ability to pass background check and drug screening