Job Description
Join our dynamic federal team in Oakland as an Administrative Specialist and contribute to critical government operations. This pivotal role supports the Internal Revenue Service's mission with exceptional organizational expertise and client service excellence. Enjoy competitive benefits, professional development opportunities, and the prestige of serving the public in a secure, collaborative environment.
Responsibilities
- Manage complex calendars, coordinate meetings, and arrange travel for senior leadership
- Prepare and process confidential correspondence, reports, and official documents
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Provide frontline customer service via phone, email, and in-person inquiries
- Maintain digital filing systems with strict adherence to federal record-keeping protocols
- Coordinate special projects including event planning and process improvements
- Train staff on administrative procedures and software applications
Qualifications
- Associate's degree or 2 years of specialized administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Demonstrated experience with federal records management systems
- Exceptional organizational skills with attention to detail
- Ability to obtain and maintain a government security clearance
- Strong written and verbal communication skills
- Experience working in a government or regulated industry preferred