Job Description
Join California's premier public service team as an Administrative Specialist in San Jose! This full-time position offers competitive weekly pay, comprehensive benefits, and the opportunity to serve your community. We're seeking a detail-oriented professional to support critical state government operations with administrative excellence.
Why Work With Us? • Weekly direct deposit • Full state benefits package • Professional development opportunities • Mission-driven work environment • Stable state employment with predictable schedules
As a key member of our administrative team, you'll ensure seamless operations while upholding the highest standards of public service. This role is perfect for individuals seeking career stability and meaningful impact.
Responsibilities
- Manage official correspondence, records, and filing systems with strict confidentiality protocols
- Coordinate departmental scheduling, meetings, and logistics for executive staff
- Process financial transactions, purchase orders, and budget tracking using state systems
- Provide exceptional constituent services via phone, email, and in-person interactions
- Prepare detailed reports, presentations, and official documentation for state compliance
- Maintain digital databases with accuracy and implement data security measures
- Collaborate with cross-functional teams on special projects and initiatives
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience with state financial systems (e.g., CalPERS, CARS) preferred
- Strong written and verbal communication skills
- Ability to obtain and maintain required state security clearances
- California driver's license (if travel between state facilities required)
- Knowledge of public records retention laws and privacy regulations