Job Description
Join Illinois' premier public service agency in a mission-driven role offering weekly pay and comprehensive benefits! The State of Illinois Department of Human Services seeks a detail-oriented Administrative Specialist to support critical operations in our Chicago headquarters. Enjoy stable employment with competitive compensation, paid time off, and health insurance while serving diverse communities across the state. This position features direct deposit with weekly disbursements and opportunities for professional growth within state government.
Responsibilities
- Manage digital document systems ensuring HIPAA/FERPA compliance
- Coordinate interdepartmental communications and scheduling for executive leadership
- Process vendor invoices and purchase orders using state financial systems
- Prepare monthly performance reports using Excel and data visualization tools
- Support public inquiries via phone, email, and in-person interactions
- Assist with grant application submissions and compliance documentation
- Maintain accurate departmental records in accordance with state retention policies
Qualifications
- Associate's degree in Public Administration or related field (or equivalent experience)
- Minimum 2 years administrative support experience in government/nonprofit
- Proficiency in Microsoft Office Suite and state procurement systems
- Valid Illinois driver's license (if travel required)
- Ability to pass background check and drug screening
- Excellent written and verbal communication skills
- Experience with public records management protocols
- Knowledge of Illinois state purchasing regulations preferred