Job Description
Join Nashville's dynamic municipal team as City Clerk and become the guardian of our city's official records and democratic processes. This pivotal role ensures transparency, compliance, and efficiency in Nashville's governmental operations while serving as a trusted advisor to the Metro Council and Mayor's office. You'll lead initiatives to modernize record-keeping systems, oversee public records requests, and support the integrity of Nashville's legislative proceedings.
As Nashville continues its rapid growth, this position offers the opportunity to shape how our city manages critical civic documentation and public information access. You'll collaborate with department heads, legal counsel, and community stakeholders to develop policies that balance transparency with operational efficiency.
Responsibilities
- Manage official municipal records, ordinances, resolutions, and meeting minutes with meticulous attention to detail
- Oversee public records requests ensuring timely and compliant responses per Tennessee Open Records Act
- Provide administrative support to Metro Council including agenda preparation, voting documentation, and constituent correspondence
- Lead digital transformation of records management systems to enhance accessibility and security
- Administer oaths of office and maintain official municipal seals and certificates
- Coordinate municipal elections support including ballot preparation and voter information
- Develop and implement records retention policies aligned with state and federal regulations
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (Master's preferred)
- Minimum 5 years experience in municipal records management or government administration
- Deep knowledge of Tennessee public records laws and Sunshine Act regulations
- Expertise in records management systems (e.g., Laserfiche, DocuWare)
- Proven ability to manage complex public records requests and sensitive information
- Exceptional communication skills with ability to interact with elected officials and public
- Strong project management experience implementing digital transformation initiatives
- Certified Municipal Clerk (CMC) designation highly desirable