Job Description
Are you a detail-oriented professional with a passion for public service? The City Clerk's Office within Louisville Metro Government is seeking a highly organized and proactive individual to join our team as a City Clerk / Administrative Assistant.
In this pivotal role, you will serve as the guardian of the City's official records and the primary facilitator of the legislative process. You will ensure the accuracy of public documents, support the conduct of City Council meetings, and provide exceptional service to citizens and staff alike. If you are looking for a stable, impactful career in local government, we encourage you to apply.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to serve the diverse community of Louisville.
- Promoting a culture of integrity, transparency, and efficiency.
Responsibilities
- Record Management: Prepare, maintain, and archive official minutes, ordinances, resolutions, and contracts for the Louisville Metro Council and various boards.
- Meeting Administration: Coordinate logistics for City Council meetings, including distributing agendas, managing the docket, and ensuring compliance with Robert's Rules of Order.
- Public Relations: Serve as the primary point of contact for citizens and media inquiries regarding public records, open meetings, and city governance.
- Permitting & Licensing: Assist in the processing of various municipal permits and licenses, ensuring strict adherence to local codes and regulations.
- Document Preparation: Draft correspondence, legal notices, and official announcements with precision and attention to detail.
- Database Maintenance: Maintain up-to-date electronic and physical filing systems for all city departments.
Qualifications
- Education: High School Diploma or GED required; Associate’s or Bachelor’s degree in Public Administration, Political Science, or a related field is preferred.
- Experience: Minimum of 2-3 years of administrative experience in a municipal, corporate, or legal setting.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with document management software (e.g., Adobe Acrobat Pro). Familiarity with Kentucky Open Records Act and Open Meetings Act is highly desirable.
- Communication: Exceptional written and verbal communication skills with the ability to convey complex information clearly to diverse audiences.
- Organization: Superior organizational skills with the ability to prioritize multiple tasks and meet strict deadlines in a fast-paced environment.