Job Description
Join the City of Seattle as a dedicated City Clerk / Assistant City Clerk. We are seeking a highly organized and detail-oriented professional to serve as the primary point of contact for the City Council, ensuring transparency, accuracy, and efficiency in our municipal operations. This role is vital to maintaining the integrity of our local government and serving the diverse needs of the Seattle community.
As the City Clerk, you will oversee the management of official city records, facilitate council meetings, and support the executive administration. You will have the opportunity to work in a dynamic environment where your organizational skills will directly impact public service.
Why Apply?
- Competitive salary and comprehensive benefits package.
- Pension plan and retirement security.
- Work-life balance and flexible scheduling options.
- Opportunity to make a tangible difference in the Seattle community.
Responsibilities
- Records Management: Oversee the creation, maintenance, and preservation of all official City Council records, resolutions, ordinances, and meeting minutes in compliance with state and federal laws.
- Meeting Administration: Plan and coordinate City Council and committee meetings, including preparing agendas, publishing notices, and managing meeting materials and exhibits.
- Public Information: Serve as the liaison for public inquiries regarding council proceedings, open records requests, and municipal codes, ensuring timely and accurate responses.
- Permit and License Oversight: Process and manage various municipal permits, licenses, and registrations with precision and adherence to deadlines.
- Legal Compliance: Ensure all administrative functions comply with the Open Public Meetings Act (OPMA) and Public Records Act (PRA).
- Vendor Coordination: Manage contracts and service agreements related to the Clerk's Office, ensuring deliverables are met.
Qualifications
- Education: Bachelor’s degree in Public Administration, Political Science, Business Administration, or a related field is required; equivalent work experience may be considered.
- Experience: Minimum of 3-5 years of experience in municipal government, legal administration, or a related administrative role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with specialized government record-keeping software or ESRI GIS systems is highly preferred.
- Communication: Excellent written and verbal communication skills with the ability to interact professionally with elected officials, staff, and the public.
- Attention to Detail: Exceptional organizational skills with a strong focus on accuracy and confidentiality when handling sensitive information.
- Interpersonal Skills: Ability to work independently as well as collaboratively within a team environment.