Job Description
Join the Heart of Seattle’s Governance
The City of Seattle is seeking a dedicated and detail-oriented City Clerk to support our Department of Finance & Administrative Services. As the custodian of the official city records and the primary point of contact for city council operations, you play a vital role in ensuring transparency, accuracy, and continuity in municipal government.
In this position, you will manage the official records management system, facilitate council meetings, and ensure compliance with the Washington Public Records Act. If you are a professional with a strong commitment to public service and exceptional organizational skills, we encourage you to apply.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work in a dynamic and influential city environment.
- Pension plan and retirement security.
- Professional development and growth opportunities.
Responsibilities
- Serve as the Recording Secretary for the City Council and various boards and commissions, ensuring accurate minutes and meeting documentation.
- Manage the official city records retention schedule, ensuring the archiving and disposal of documents in compliance with state and federal regulations.
- Oversee the Public Records Officer duties, processing and responding to information requests efficiently and transparently.
- Coordinate logistics for all council meetings, including agenda preparation, briefing materials, and venue coordination.
- Ensure the proper dissemination of official publications, proclamations, and city ordinances to the public and media.
- Act as the primary liaison between the City Manager’s office and council members regarding administrative matters.
- Maintain the City Charter and bylaws, ensuring all operational procedures align with legal requirements.
Qualifications
- High school diploma or GED equivalent; Associate’s degree in Public Administration, Political Science, or a related field is strongly preferred.
- Minimum of three (3) years of progressively responsible experience in municipal government administration, office management, or records management.
- Proven experience with document management systems and proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Working knowledge of the Washington State Public Records Act (RCW 42.56) and open government laws.
- Exceptional attention to detail and high standards of accuracy in recording and maintaining information.
- Strong interpersonal and communication skills, with the ability to interact professionally with elected officials, staff, and the public.
- Ability to work independently and prioritize tasks in a fast-paced, high-volume environment.