Job Description
Are you looking for a rewarding career in public service? The City of Boston is seeking a highly organized and detail-oriented City Clerk to join our dynamic administration team. In this pivotal role, you will serve as the primary point of contact for residents, businesses, and officials, ensuring the integrity of our municipal records and facilitating smooth city operations.
As the City Clerk, you will be responsible for the efficient management of official city records, conducting elections, and maintaining the transparency of city governance. If you possess strong administrative skills and a passion for community service, we invite you to apply for this essential position.
Responsibilities
- Manage Public Records: Oversee the maintenance, archiving, and retrieval of official city documents, meeting minutes, and ordinances in compliance with state regulations.
- Resident Assistance: Serve as the primary liaison for residents, answering inquiries regarding permits, licenses, and city policies with professionalism and efficiency.
- Meeting Administration: Coordinate and record the minutes for City Council meetings and various board meetings, ensuring accurate documentation of proceedings.
- Permitting & Licensing: Process applications for various city permits and business licenses, ensuring all documentation is complete and accurate.
- System Maintenance: Maintain and update the city’s electronic filing systems and ensure physical filing cabinets are organized and secure.
- Correspondence: Draft and send official correspondence, including proclamations and certifications, on behalf of the Mayor and City Council.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Public Administration, History, or a related field is preferred.
- Experience: Minimum of 3 years of experience in an administrative, records management, or government office setting.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database management systems.
- Attention to Detail: Exceptional ability to manage large volumes of information while maintaining high accuracy standards.
- Communication: Strong verbal and written communication skills, with the ability to interact effectively with diverse populations.
- Integrity: Demonstrated ability to handle sensitive information with confidentiality and discretion.