Job Description
Join the dynamic team serving Chicago's vibrant communities as a City Government Clerk. This pivotal role combines administrative excellence with public service impact, supporting critical municipal operations across departments. You'll be at the heart of democracy, ensuring seamless documentation processing, public engagement, and compliance with municipal regulations. The City of Chicago offers competitive benefits, professional development opportunities, and the chance to contribute directly to one of America's most iconic cities.
Responsibilities
- Process and maintain official city records, permits, and departmental documentation with precision and confidentiality
- Manage public inquiries via phone, email, and in-person interactions, providing accurate information on city services
- Coordinate public hearings, council meetings, and community events including scheduling, logistics, and minute-taking
- Ensure compliance with municipal codes, state regulations, and Freedom of Information Act (FOIA) requirements
- Maintain digital and physical filing systems with robust indexing and retrieval protocols
- Collaborate with cross-departmental teams on special projects and administrative initiatives
- Prepare routine reports, correspondence, and statistical summaries for departmental leadership
Qualifications
- High school diploma or equivalent; Associate's degree in Public Administration preferred
- Minimum 2 years of administrative/clerical experience in government or public sector
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems
- Exceptional written and verbal communication skills with attention to detail
- Knowledge of Chicago municipal codes and governmental processes
- Ability to manage multiple priorities in a fast-paced environment
- Valid Illinois driver's license (may be required for travel between facilities)
- U.S. citizenship or legal authorization to work in the United States