Job Description
Join California's dynamic public service team as an Entry-Level Administrative Assistant in San Jose! This urgent opportunity offers unparalleled career growth in state government with comprehensive benefits and training. Perfect for recent graduates or career changers passionate about public service. Work in a collaborative environment supporting critical state programs while gaining valuable government sector experience. Immediate start available!
Responsibilities
- Provide administrative support to state department officials including scheduling, correspondence, and record management
- Process and maintain confidential documents with strict adherence to state protocols
- Assist with public inquiries via phone, email, and in-person interactions
- Coordinate meetings, events, and travel arrangements for department staff
- Utilize state software systems for data entry, reporting, and document tracking
- Support budget reconciliation and procurement processes under supervision
- Collaborate with cross-functional teams on special projects and initiatives
Qualifications
- High school diploma or equivalent; associate's or bachelor's degree preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to handle confidential information with discretion
- Customer service mindset with problem-solving aptitude
- U.S. citizenship and ability to pass background check
- Valid California driver's license may be required